What is included in the site rental fee?*

Elegant ballroom with gold chandeliers and surrounded by French doors for reception dinner

Sunroom for bar area, buffet area, and/or dessert tables

Covered brick open-air patio for dancing (clear walls included in case of inclement weather)

Blue stone patio, gazebo, or garden patio for ceremony space

Covered brick open-air patio with clear walls for ceremony, in case of inclement weather

Covered brick open-air patio and/or lawn for cocktail hour

Beautiful gardens

Use of event grounds for up to seven hours 

All your dining chairs & tables

– Dining tables are 60” round

– Black ladderback dining chairs with black cushions

– 6’ and 8’ tables available for buffet, gift tables, etc.

– Odd and end tables for placecards, card table, cake table, etc.

Catering shed with most needed kitchen equipment

White resin padded ceremony chairs

AC & heat in both sunroom and ballroom

Comfy restrooms (2) in the ballroom

On-site field parking area with valet service

Vendor & event coordination

Wifi

Year-round professional assistance

Rehearsal time the afternoon/evening prior to event

 

Optional Extras:

Rehearsal Dinner space

Décor of ceremony space

Bridal suite room with innkeeper treats

Bed & breakfast guest rooms

 

*Please see contract for what’s included in your particular package

 

How many guests can the venue comfortably accommodate?

We can comfortably accommodate up to 80 guests seated in the ballroom. Our venue capacity for a tented wedding on the grounds is up to 125.

 

What is the rental fee for a wedding?

Our venue fee for 2019 is $1,500 – $7,500 depending on the date and headcount (2020 venue fee subject to change)

November – April – Off Season

May – October – In Season

Elopement style <20 guests – $1,500

Ceremony only – $2,500

Traditional wedding in season – $3,500

Traditional wedding off season – $2,800

Tented wedding for headcounts over 80 – $7,500

*Please contact us for tour appointment to review what’s included in each package*

 All packages have an additional 18% administrative fee and gratuity, not included in the prices above. Buyout of the Bed & Breakfast rooms available. $1,000 for all six rooms + taxes & fees. Please see contract for further details.

 

What is the rental fee for a private event?

Our venue fee for 2019 is $950 – $1,500 depending on the headcount and type of event. (2020 venue fee subject to change)

 

How many guests can the venue lodging accommodate?

The Bed & Breakfast can provide on-site lodging for up to 12 adults.

 

What is the required end time for my event?

Events and use of the spaces at Bykenhulle House must end no later than 10 pm, with no after party options available. Staff is required to be present for the entire duration of the use of event space.

 

How many restrooms are available?

Two on-site restrooms are available for up to 125 guests

 

Do you have indoor or outdoor event space? What are the accommodations for rain or inclement weather?

Typically, we use our ballroom for the reception and the ceremony is held outdoors in one of our several garden locations. In the case of inclement weather, depending on headcount, the ceremony can be held under our covered brick patio. However, we require a tent held on reserve through the caterer’s rental company for ceremony/cocktail hour usage for larger weddings. Each wedding is different so we will sit down with you and go over your specific day and requirements.

 

Will the B&B be open to the public during my event?

Yes, the bed & breakfast will be open to the public during your event. You may buyout the bed & breakfast for your guests to stay, which then the bed & breakfast will not be open to the public during your event. Please keep in mind, the B&B will only be open to those who have rented out a room for the evening; if they need to retrieve something from or put something in their room, go to the room early, etc. At no point, are any event guests who have not rented a room, allowed inside of the B&B due to liability reasons. The fee to buyout the bed & breakfast is $1,000 + taxes & fees. Please see contract for further details.

 

Where do my guests park?

Parking is available onsite for up to 125 cars. We have separate parking for the bed & breakfast guests in front of the house. For event guests, we use our field parking, where a valet attendant will park your car for guests who then make their way right to the ceremony space about 50 ft away. In Winter months, we use two parking lots down back. We are happy to provide recommendations for shuttle and limo service.

 

Are there local accommodations beyond the site property available?

Yes, we can provide you with an accommodations list.

 

Are there bridal suite accommodations on-site?

We recommend you book the Ellen Marie or the Mary Michele suite in our bed & breakfast to utilize as a staging and dressing area. Depending on availability, another option may be to rent out one of our living room spaces.

 

When can my vendors and guests arrive and be present on-site and when do they have to depart?

This is based on the time of your event. Our Event Coordinator will handle scheduling timing for your vendors and guests. As long as the space isn’t booked by another guest, we can extend the time for all decor & equipment to be removed from the ballroom the following day until 11 am.

 

Is smoking allowed?

The Bykenhulle House does not allow smoking indoors in accordance with state and local law. Designated outdoor smoking areas can be arranged for your guests upon request. Smoking outside of designated smoking areas, excessive cigarette or cigar butts, and/or smoking inside of venue or lodging facilities by any of your guests or vendors may result in an additional charge.

 

Are candles allowed?

All candles must be approved by Bykenhulle House. All candles must be enclosed in glass. The flame must not reach higher than 2 inches below the height of glass. No candles are permitted on floor, walkways, or outside. Use of artificial candles along walkways and outside are permitted but they may not be glass.

 

Are there limitations on décor? Can we hang things from ceilings or walls?

All event decorations and installations must be approved by Bykenhulle House. No confetti may be used inside or outside, unless it is ecofetti which is water-soluble. No rice, sparklers or glitter allowed inside or outside. Client will be charged a cleaning fee of $250 if any of the above are found on-site. Ecofetti, ribbon wands, and glow sticks are allowed. Bykenhulle House is not responsible for any items left behind. For liability reasons, guests are not allowed to stand on chairs or ladders. Additional fees may apply depending on the scale of the installation if Bykenhulle House is installing. No outside furniture allowed without prior approval. A $250 garbage pick up fee will be charged if any large or oversized items are left behind.

 

Are there restrictions on vendors I use?

For caterers, yes. We have a list of required caterers that are permitted to work on the grounds of Bykenhulle House for any event. These caterers have worked with us many times before, know our property with what’s included and not, and provide excellent food with top notch service.

For other vendors, no. We are happy to host a wide variety of vendors at Bykenhulle House so long as they agree to follow our house policies and provide us with proof of insurance where required. We are proud to provide you with recommendations of our preferred vendors in our area. Please direct specific questions and special requests to our Bykenhulle House Event Manager.

 

Do I need to provide my own insurance?

We require your vendors provide a certificate of insurance (COI) that covers your vendors. The certificate holder should be listed as Bykenhulle House. We require no less than $1M combined single limit liability insurance for bodily injury and property damage. Such insurance shall name Bykenhulle House, LLC. as additional insured. COI with the endorsement must be provided thirty (30) days prior to event.

 

Is the Bykenhulle House handicap accessible?

Yes, we have a mobile ramp that goes into our sunroom with access to the ballroom and bathrooms. The bed and breakfast is not wheelchair accessible. We do have a stairlift to access the main four bedrooms, but not the suites.

 

Do I need to hire an event planner or coordinator?

No. We have an in-house event coordinator that coordinates your vendors, timeline, and ceremony. Once cocktail hour starts, the caterer takes over coordination.

 

Is Bykenhulle House venue space dog-friendly?

Dogs are ONLY allowed outdoors on our property for ceremony & pictures and must be leashed at all times. There is $50 fee per dog for this service. Someone in your party must in charge of the dog(s) while ceremony and pictures are being done; the coordinators at the Bykenhulle House are not responsible for the dog(s) at any time. Owners must keep their dogs within eyesight at all times. No dogs allowed inside the Bykenhulle House spaces under any circumstance. All dogs should be up to date with vaccines (require paperwork), have some type of flea and tick preventative (require proof), and be sociable with people. There will be a minimum of $250 fee for any cleanup that is not handled by the dog’s owners. Additional fees may be incurred for any damages to any part of the Bykenhulle House property and will be determined by the damage and cost of renovation.

 

Is there any audio or visual equipment available for my event?

No. This must be provided by your musicians or DJ. Keep this in mind for mics needed for your Officiant as well.

 

Does the space have heat and AC?

The ballroom and sunroom are both outfitted with heat & AC.

 

Are there any additional services the Bykenhulle House offers?

Welcome packages in rooms and other services for your event guests are available and custom quoted upon request.

 

Am I responsible for clean up?

Our grounds keeping team will be responsible for leaves & debris, sweeping, repairs, and bathrooms. Clients are responsible for breaking down centerpieces, candles, and additional decor from bars and tables, neatly packed away, and consolidated, unless you arrange this with your caterer ahead of time. You may store personal items (neatly packed and consolidated) overnight, but must arrange pick-up by 11 am the following day. Bykenhulle House will not be held responsible for lost or stolen items.

 

How do I book a date?

Once we have a signed contract and non-refundable deposit, your date is considered held. Remaining balance invoice will be sent to you 75 days prior to event and is due to us 60 days prior to your event. Bykenhulle house accepts bank checks, personal checks and all major credit cards. (Please note, there is a $30 returned check fee)

 

What is your cancellation and date change policy?

Regardless of cancellation reason, non-refundable deposits will not be returned. Any costs to venue incurred in preparation for Client’s event that cannot be recuperated will be charged to client in addition to non-refundable deposit. If date of event needs to be moved at any time, venue will use best efforts to transfer reservations to support new date. Any expenses incurred by Venue because of date change will be charged to Client.

The bed and breakfast room reservations for the-event will follow terms and conditions of the inn.

 

What is required to hold our date?

We require a signed contract and $1,000 non-refundable deposit to hold your date.